Desktop Application Solutions

Moving business approvals into the electronic world requires a careful balance between technology, process and application. To ensure a successful implementation, e-Sign Desktop combines the security of a digital signature with an electronic signing process that supports the complex requirements of a multi-person, multi-document collaboration and signing process, while capturing the evidence needed to enforce business contracts and agreements. Moreover, the solution provides advanced, electronic approval features to ensure ease-of-use, high user adoption, and support for everyday business applications.

Security

Once a document or form is signed electronically using e-Sign Desktop, the integrity of the data is secured and an audit trail is permanently embedded within the document. The resulting electronic signature is visibly invalidated if any unauthorized changes are made. The solution can be combined with a variety of user authentication solutions, including PKI, digital certificates and smart cards.  If none of these technologies are in place, organizations can leverage e-Sign Desktop’s built-in support for self-signed certificates so that the solution can be deployed right out of the box.

Evidence

e-Sign Desktop meets all legal requirements for signing. The solution captures a person’s intent to sign a document and permanently binds the consent in the form of an electronic signature  into the document. The information is then bound to the final documents to create an auditable, approval process and provide electronic evidence. Users can then save an electronic copy, or print out a hard copy for their records.

Usability

As a plug-in for commonly-used document and form applications, e-Sign Desktop requires a minimal learning curve. Signing icons appear within the application toolbar enabling users to intuitively ‘click’ to add their electronic signature. An image of each person’s handwritten signature is also secured within the document. This replicates the appearance of hand-signed documents, both on-screen and when printed. Advanced automation features also enable complex, signing processes involving multiple users and documents to be supported in an electronic application.

Discover the many benefits of eliminating paper from your business processes 

Eliminating Paper From Business Approvals To Achieve Straight-Through-Processing

More than 1,100 government and commercial organizations are benefiting today from business approval processes that are paperless, thanks to Silanis.  Below are a few examples of the value organizations can expect by achieving straight-through processing using e-Sign Desktop.

• Maximize IT investments by enabling workflow processes requiring signature approvals to remain electronic
• Increase business responsiveness by compressing approval cycles from days and weeks, to hours and minutes
• Increase document security by preventing unauthorized changes to signed documents from going undetected.
• Increase profitability / re-direct funds by eliminating paper-related costs, such as printing, shipping, faxing, scanning and data re-keying.
• Reduce data entry-related errors by enabling data to be pre-filled in documents and forms, and by eliminating the need to re-key data into a database.
• Increase staff productivity by eliminating paper processing tasks and enabling them to focus on their core responsibilities
• Enable real-time document sharing by enabling e-signed documents to be instantly accessed from anywhere in the world

Discover what information is captured as part of the audit trail and electronic evidence 

Producing Strong Electronic Evidence of WHO Signed WHAT, WHEN, WHERE and HOW.

The need for enforceable and compliant documents and signatures are the primary reason why business processes still fall to paper today. To move a signing process online using e-signatures and meet the requirements of various laws and regulations, it is critical that the solution reliably capture a person’s intent to sign a document and be bound to its terms and conditions.
e-Sign Desktop produces strong electronic evidence by accurately capturing all the information needed to demonstrate signing intent, and reliably reproducing it so that your organization’s legal counsel can prove exactly WHO signed WHAT, WHEN, WHERE and HOW.

Capturing Signing Intent

To prove a person’s intent to sign the document and be bound to its terms and conditions, e-Sign Desktop records what action was taken by the person. In other words, HOW the person applied his / her signature to the document. This can be done using a variety of methods, including entering a user name and password, swiping a smart card, applying a biometric print, or signing on an e-signature pad.

Authenticating Signers.

To prove WHO signed, e-Sign Desktop references the person’s ID information in the audit trail of the electronically signed document. The information can contain any one or more of the following items: a self-signed digital certificate.3rd party, PKI-issued digital certificate, biometric information, smart card, etc.

Securing the Data.

To prove WHAT was signed, e-Sign Desktop records and secures the exact contents of a signed document using digital signature technology. Once a document or form is signed electronically using e-Sign Desktop, the integrity of the data is secured and an audit trail is permanently embedded within the document. The resulting e-signature is visibly invalidated if any unauthorized changes are made.

Producing the Electronic Evidence

After all the information is captured and time-stamped, e-Sign Desktop stores it in the document to produce electronic evidence and secures it using digital signature technology so that no changes can be made without visible detection. The electronic evidence is permanently embedded in the audit trail of the document so that it travels with it at all times. The evidence can then be accurately reproduced and verified. If a change in the document’s contents is detected, the e-signature is automatically and visibly invalidated.

Moreover, because e-Sign Desktop produces a secure, stand-alone document, it can be printed, e-mailed or brought into any content management, storage system and enterprise system without jeopardizing the electronic evidence.

Discover ApproveDesktop’s advanced signing and automation features 

Supporting Complex Business Processes Involving Multiple Signers

A business approval process is not always as straightforward as it may seem. The process becomes increasingly more complex as multiple people sign and take responsibility for different parts of a document or form, and then make authorized changes to signed content that must be accounted for. An approval process in the electronic world must do more than just provide electronic signing and data authentication capabilities. It must also manage and automate signatures as part of an entire authenticated, business approval process.

Without additional programming, neither a digital signature nor an electronic signature can come close to supporting these kinds of processes. Editing or adding information to a signed document, even if it is just entering the date or a person’s name and title, would invalidate the document because these technologies are programmed to detect any and all changes to the document.

Intelligent Signature Technology™

e-Sign Desktop builds on digital and electronic signature technology and adds advanced automation features to appropriate the nuances of real-world approval processes as closely as possible, while maintaining the authenticity of the document as it moves through the process.

The solution recognizes content and intelligently authenticates what each person has signed and is responsible for. This allows multiple signatures to be added to a document, additions and modifications to be made, and the same kind of signing flexibility one would find with paper.

These plug-and-play features are available right out of the box with e-Sign Desktop, and can be added to any document or process -  regardless of its complexity or the number of  signatures required.

Discover how to integrate e-Sign Desktop with your IT infrastructure 

Providing a Flexible Solution That Supports Your Existing And Evolving IT Investments

Whether an organization’s approval processes take place within its four walls or in front of customers, require documents or forms to be routed via a traditional workflow process or electronic content management system, e-Sign Desktop has you covered.

As a plug-in for the most popular business software, the software enables electronic signing capabilities to be quickly and easily added to a wide variety of documents and forms.

Signing can take place at an individual’s desktop, and on a laptop computer or designated signing station for customer-facing applications. An electronic signature is applied to documents using a secure, electronic file containing the signer’s handwritten signature - or using an electronic signing pad that captures a person’s ‘live’ signature. 

Because the electronic signature is permanently embedded within documents and forms, it can be securely routed using e-mail or any workflow or content management system.
e-Sign Desktop can also be combined with 3rd party user authentication products, including PKI digital certificates, CAC, smart cards, tokens and biometrics.

Web and Server-Based Signing

Silanis’ enterprise solutions enable organizations to extend the benefits of electronic approvals across their full spectrum of operational and transactional processes.
Organizations wishing to provide customers, partners and suppliers with the ability to sign documents over the web can do so with the assurance that Silanis provides a comprehensive and cross-compatible, enterprise solution.

Sharing the same core, signing engine as its desktop counterpart, the e-Sign Enterprise Platform enables regulated documents to be accurately presented, reviewed and signed within a web browser, and without the need for users to download any additional software.